How do I know if my computer can run Office ? See system requirements for compatible versions of Windows and macOS, and for other feature requirements. Is Internet access required for Office ? However, Internet access is required to install and activate all the latest releases of Office suites and all Office subscription plans. For Office plans, Internet access is also needed to manage your subscription account, for example to install Office on other PCs or to change billing options.
Internet access is also required to access documents stored on OneDrive, unless you install the OneDrive desktop app. You should also connect to the Internet regularly to keep your version of Office up to date and benefit from automatic upgrades.
To reactivate your Office applications, reconnect to the Internet. Will I still have control of my documents with Office ? Documents that you have created belong fully to you. If you cancel your subscription or it expires, you can still access and download all your files by signing in to OneDrive directly using the Microsoft account you used to set up Office One of the major new changes to the suite is the ability to collaborate and share your work using Web apps.
You may also be able to collaborate with a coworker using a slimmed down Facebook-connected version of the Web apps, however, Microsoft representatives explained to us that the Facebook-connected version we saw in the company demo is only a pilot program to test social media features. As is, having two ways to connect seems a bit confusing to us, but we'll reserve judgment until the bugs are ironed out.
Unfortunately, there is no upgrade pricing for Microsoft Office , because Microsoft found that most people buy Office when they buy a new computer and there was little interest in upgrades at retail outlets. Setup We installed Office on two different test machines, one running Windows XP and the other running Windows 7.
In both cases the standard installation was fairly painless, clocking in at less than 20 minutes from start to finish. Connectivity to Microsoft Exchange Server or later is required for certain advanced functionality in Office Outlook Instant Search with options that appear as you type requires Windows Desktop Search 3. We were happy to see that Office didn't litter our desktop with new shortcut icons, leaving it up to us how we wanted to launch the suite.
Interface The Ribbon has returned in Office first introduced in Office and now is offered in all the applications in suite. There was plenty of resistance among users to the introduction of the Ribbon in Office across only a few core applications, and now you will be faced with these changes across all the apps.
We can only suggest to those that are still resistant to the Ribbon that, with time, the cross-application functionality becomes very useful.
The Ribbon now changes based on what feature you're using at the time and you have the ability to add or remove features to any Ribbon if you need certain features for your specific workflow. Just like in Office , there's a core set of always-on tabs in the Ribbon, as well as contextual tabs that appear only when the software detects that you need them. Picture formatting tools, for example, show up as a tab only if you select an image in your document. One of the more jarring changes is the file menu that will now take you to a full-page document management section called Backstage.
Like the old file menu or logo menu you'll be able to open, save, and print your documents from Backstage, but now Microsoft has added a slew of features to help you with the next steps for your document. You can set permissions to lock down your changes--including password-protected document encryption--create access restrictions for specific users, and include an invisible digital signature to ensure the integrity of the document.
Save and send features sharing are also found in Backstage, along with the option to inspect the document for hidden data like document comments and revisions , Check Accessibility for those with disabilities, and also to ensure compatibility across older versions of Office.
Once you've properly inspected your document, you can click the Save and Send button to open up options for auto-attaching the document to an e-mail, saving to the Web with a Windows Live account for collaboration or accessibility from anywhere, saving to SharePoint for interoffice availability, and other options. Your print preview options are also now in Backstage, so you can see how your document will look without opening extra windows.
Though useful, the reworked File menu or Backstage window may be one of the interface tweaks people have a hard time getting used to, but we think having all these features in one place is much more efficient. Like Office , Office lets you quickly change styles, colors, and fonts in most applications of the suite through the use of pull-down Style Galleries.
In PowerPoint, for example, along with helpful image-editing tools more on that later , you can quickly preview how effects will change your image simply by mousing over each effect. Similarly, as you mouse over different fonts in Word, the document will change in real time before you commit.
Office makes this "view before you commit" functionality available in more than just stylistic changes to your document. Some of our favorite new interface features are the paste-preview tools that let you see what pasted content will look like before you commit to adding it to your document.
In Word , for example, once you've copied information elsewhere, you can quickly mouse over the paste preview tools to see how content will appear using formatting from the source, merged formatting, or how it will look with the source formatting stripped out.
Features Alongside interface enhancements like the Ribbon across all Office applications, Microsoft Office offers a number of features that should reduce the time you spend gathering information so you can spend more time on solid presentation.
Simple image and video editing tools are welcome additions to anyone who works with media in their documents and presentations. Many of the new features push your presentations away from the usual bullet points and toward more-engaging visual effects.
PowerPoint now provides options for editing video right within the program. You can trim video so your audience sees only the video content you want them to see. You also can add video effects, fades, and even create video triggers to launch animations during your presentation. These video bookmarks can be used to cue captions at specific points during a video, for example. When it's a static presentation you're working on--such as a publication, newsletter, or pamphlet--Office lets you color-correct and add artistic effects and borders to images so you won't need a third-party image editor.
We found many of these features to be quite intuitive once we were able to track them down in their appropriate Ribbon tabs. Like many features in Office , it's not the functionality that can be challenging, but rather the getting used to the feature that is. Outlook has seen many notable feature improvements in Office , which will save users time in their daily e-mail tasks if they get past the initial learning curve.
The new Conversation View lets you group threads together so you can view an entire conversation in one place. With plenty of competition in Google's online Gmail search tools, Outlook needed to make attractive new features to continue to be competitive, and this feature makes searching through e-mail much easier. You also can run Clean Up to strip out redundant messages and threads so you have just the info you need without scanning through several e-mails.
Microsoft got mixed reviews during beta testing of this feature, but we think that this might be one of those features like the Ribbon that will become more useful as users become acclimated with a new way of doing things.
A new feature called Quicksteps lets you create macros for common daily tasks like regular forwarding of specific e-mails to third parties. Say you have sales e-mails from several parties that are sent to you on a regular basis, but need to go to another person within your company.
With Quicksteps you could custom create a macro that would automatically send that e-mail on with the click of a button. Like the Conversation View features, Quicksteps is not immediately intuitive, but after some study, it will save you an enormous amount of time processing e-mails in the future. Even with the tweaks for simplifying your e-mail processing, Outlook still seems more in tune with large business clients than with smaller companies that could probably get by with online alternatives.
New coauthoring in Word, PowerPoint, and OneNote, as well as advanced e-mail management and calendaring capabilities in Outlook, make collaboration much easier, reducing the time it takes to finish large projects with several contributors. Word and PowerPoint now have a syncing mechanism to avoid sudden changes while you're working on a project a major concern in the beta. We wonder how people will react to this specific change, since now the only way to have live coauthoring without the need to sync up changes will be through OneNote.
In any case, offering access to shared documents in key business applications from anywhere is something any international business or business traveler can appreciate. Google Docs, though not as elegant, are extremely easy to share with other users, so offering OneNote as the only option may not be enough.
Live edits in OneNote are only one of the new features for Microsoft's notebook-like application, however.
Best Price Microsoft Office PowerPoint ExcelThe Best Way to Use Microsoft Office PowerPoint - wikiHowHow to Install PowerPointHow to Download PowerPoint - Part 1 Downloading PowerPointDownload Microsoft Office PowerPoint for . Microsoft Office PowerPoint is the latest version of MS office tool which aids for the powerful presentations and is the well known tool for anyone all over the world. If there is a search for a tool which aids a completely Non-IT person to prepare a presentation in the quickest and easiest manner, MS office PowerPoint is a good option. Microsoft PowerPoint gives you more ways to create and share dynamic presentations with your audience than ever before. Microsoft Office PowerPoint 14 "not as good Subcategory: Presentation Software.
Study guide For a printer-friendly PDF version of this guide, click here This guide introduces some general principles to help you make effective use of PowerPoint to support your presentations. Other Useful Guides: Planning an effective presentation , Delivering an effective presentation , Using visual aids. Introduction This study guide focuses on how you can utilise PowerPoint to effectively support your presentations.
It does not cover the technical aspects of using the software; for this see our guide on using PowerPoint If you have experience of using other Microsoft Office programs such as Word, you may find PowerPoint easy to use.
For information on the technical aspects of using the software, see our Microsoft PowerPoint resources. What is PowerPoint? PowerPoint is a computer program that allows you to create and show slides to support a presentation. You can combine text, graphics and multi-media content to create professional presentations. As a presentation tool PowerPoint can be used to: PowerPoint has become enormously popular and you are likely to have seen it used by your lecturers and fellow students or in a presentation outside of the University.
Used well, PowerPoint can improve the clarity of your presentations and help you to illustrate your message and engage your audience. The strategies contained in this study guide will help you to use PowerPoint effectively in any type of presentation. Before you begin Not all presentations require support from PowerPoint so you should consider whether it is appropriate for your presentation.
This decision will need to take into account the venue of your presentation, the availability of equipment, the time available and the expectations of the audience. Whether you choose to use PowerPoint or not, your presentation will need to be carefully planned and structured in order to achieve your objectives.
Step 1: Designing PowerPoint slides There are a number of features to consider when designing effective PowerPoint slides. The guidelines given below will ensure you create slides that will be easy for your audience to read and understand. Using colour Be consistent. Ensure that all of your slides have the same or similar background images and colour schemes. Prepare slides that use a bold colour contrast, e. Avoid using red or green for text or highlighting as it can be difficult to read.
Using text Avoid using too much text. A useful guideline is the six-by-six rule slides should have no more than six bullet points and each bullet point should be no more than six words long. Create bullet points which are clear summaries of key points. It is not necessary for bullet points to be complete sentences.
Too many variations in font size and type can be visually confusing. Ensure that your text is at least 24pt otherwise it may be difficult to read on screen.
Choose left align for all text to make it easier to read. Avoid multiple columns of text on a single slide as they can be difficult to follow on screen. Set clear hierarchies for type size to help your audience distinguish between headings, main text and other types of text.
Step 2: Making the most of graphics and animations Using graphics Many people find it easier to understand and remember concepts if images are used in addition to text. PowerPoint allows you to easily include graphics in your presentations, but think about the issues listed below. Choose an appropriate quality for scanned images. Scan at dpi for images where accurate colour reproduction is not important and at dpi for higher quality images.
Beware of images that you take from the internet. They are generally of a very low quality and are likely to pixelate lose their smoothness when you project them onto a large screen. Make sure graphics are relevant to your text and not just decorative. Consider using graphics to replace text where you think an image would be easier to understand.
Ensure that the images that you use are simple and clear enough to be easily read at a distance. A small, overly complex and poor quality image will only frustrate your audience. Many images are protected by copyright. If it is not explicitly stated that an image is copyright free, or available for use in educational contexts, you should ask for permission to use the image.
Using animations and transitions Animating elements of slides and using Slide Transition are two of the most powerful features that PowerPoint offers. However, it is very easy to overdo your use of these features and create a presentation where the animation distracts your audience from the content of your presentation.
Use animations to show progression. Animation is very effective at revealing a process one stage at a time. Be conservative. Make sure that any animation you use serves a clear purpose e. Be consistent. Try to ensure that you use similar types of animation for similar functions. For example, if your text always drives in from the left it will be distracting if it suddenly appears from another direction or uses another animation technique.
Step 3: Using PowerPoint to help structure your presentation Once you have designed your slides you should review your planning and think about whether you need to refine the structure of your presentation. PowerPoint offers a number of features that can help you. This can help you to focus on and review the structure of your content rather than the visual impact of your presentation.
Use the Slide Sorter View to gain an overview of the visual impact of your presentation. This is also a useful view for rearranging the order of your slides or deleting multiple slides. Use these PowerPoint tools to give you an overview of your presentation so that you can create a clear focus and a logical structure for your talk. Avoid using too many slides in your presentation, as this will be distracting for your audience. In general you should use about one slide every two minutes, so a ten-minute presentation should have around five slides.
Step 4: Preparing to Present Find out as much as you can about your audience and the environment in which you are going to be presenting before you present. Ask yourself the following questions: How large is the room that I am going to be presenting in? Will people be able to see my slides from the back? Do any of my audience have any special requirements visually or hearing impaired, dyslexic, etc. Is there anything that I can do to ensure that they can access the presentation? Have I rehearsed my presentation to check that all of my slides work in the way they are supposed to?
Does my presentation fit into the time that I have been allotted? Have I checked that the necessary equipment laptop, data projector, speakers for sound has been booked for my presentation? Do I have an alternative plan in case the technology fails? This may be a second copy of the slides on acetates, a set of handouts or a second disk format such as USB drive. Step 5: Presenting with PowerPoint An effective presenter uses PowerPoint to illustrate and emphasise points that are made in the presentation.
An audience that is trying to copy down detailed information from slides will not be able to give you their full attention. Consider using handouts for your audience so they are free to concentrate on listening and understanding. Some points to consider when presenting with slides are given below. Treat each slide as a mini-presentation where you make a point to introduce the idea, give the detail and then conclude that slide with an explanation of how the point fits in with the rest of your presentation.
Give your audience time to assimilate material on your slides. If, for example, a slide contains a quotation or a diagram — introduce the slide, give them time to read and understand it and then explain its relevance. Useful keyboard shortcuts Keyboard shortcuts can be very useful when you are presenting and can help to ensure that your presentation runs seamlessly. Many more shortcuts can be found using the F1 key while running the slide show. Shortcut key Space, N, right or down arrow, enter or page down Advance to the next slide Backspace, P, left or up arrow, or page up Return to the previous slide Number followed by Enter.